In short. Academiq files almost everything against an academic year and a term. Set those up first, then classes and their sections, then subjects, then say which teacher teaches which subject to which section.
Academic years
An academic year is your session, such as 2026–2027. Create one under Academic › Academic Years with a start and end date, and mark it as the current year.
Only one year is current at a time. The current year is what the dashboard reports on and what new records default to, so when a session ends you create the next year and make that one current. The old year stays in the system with all its records intact.
Terms
Terms divide the year — typically First, Second and Third. Create them under Academic › Terms, each with its own dates, and mark one as current.
Attendance, results and fee invoices are all reported per term, so the current term determines what teachers and parents see by default.
If your dashboard shows the wrong session at the top, it is because a different year or term is still flagged as current. Change the flag rather than editing dates.
Classes and sections
A class is a year group — Grade 1, JSS2, SS1. A section is a division within it — SS1 A, SS1 B — and is the unit that actually has a register and a timetable.
Create classes under Academic › Classes, then sections under Academic › Sections, each attached to its class. If a class is not split, give it one section anyway; attendance and timetabling need something to attach to.
Subjects
Under Academic › Subjects, list everything taught — Mathematics, English, Biology. Subjects are defined once for the whole institution and then assigned out to sections.
Subject assignments
This is the step most often missed. Under Academic › Subject Assignments you connect three things: a subject, a section, and the teacher who teaches it.
Until that link exists:
- the class does not appear on the teacher's portal;
- the teacher cannot mark its register, set assignments or enter results;
- the subject does not appear on that section's result sheet.
Timetable and time slots
Set up Academic › Time Slots first — the periods in your school day, with their start and end times. Then build the Timetable per section, placing subjects into those slots.
The finished timetable appears on the teacher portal as My Timetable and on the student and parent portals as the class timetable, so it is worth getting right rather than leaving blank.
Lesson plans
Teachers can record a lesson plan per subject under Academic › Lesson Plans, and administrators can review them. This is optional; nothing else depends on it.
Academic calendar
The Academic Calendar holds dated entries for the session — term start and end, holidays, examination weeks. It is visible to staff, students and parents from their own portals, so it is the simplest way to tell the whole school when something is happening.
Trash
Deleting an academic record does not destroy it. It moves to Academic › Trash, where an administrator can restore it. This matters here more than anywhere else: deleting a class or a section would otherwise orphan every register and result attached to it. See Security, audit and recovering data.